Microstock upload procedure

Hints and tips
Written By Nick Dale

Every week, I upload 100 images to microstock agencies. Here’s how I do it…

Hard at work…

I earn around 35% of my photography revenue from stock agencies and microstock sites. I started off submitting all my content at once to around 25 agencies, but I’ve gradually changed my workflow.

  • First of all, I’ve done an exclusive deal with Design Pics, which is a stock agency (as opposed to a microstock site). I get better rates from them for my images, so I give them first refusal on everything. Once they’ve chosen their ‘selects’, I can pass the rest on to the microstock agencies.

  • Secondly, I’ve culled the number of microstock agencies down to 12 based on the number of sales I’ve had. There’s no point going to the trouble of submitting images if they’re never going to sell…!

  • Thirdly, I’ve stopped uploading all my available images in one go and limited it to 100 every Saturday. I don’t know for sure whether this makes sense, but I have a feeling that picture editors know pretty much what’s on each of the agency sites, so they simply sort the images to see the newest first. If that’s the case, then I just want to remind them that I’m around and show off my latest images…

Anyway, this post is simply to give you a look behind the curtain so that you can see one aspect of my weekly routine. If it helps you with your own workflow or choice of agencies, then I’m happy to help.

Just to be clear, the files that I’m uploading have already been edited, so they have all the metadata demanded by the stock agencies:

  • Title [seven words using no more than 50 characters]

  • Keywords [between 10 and 50]

  • GPS location

Here are the steps I go through (with explanations where necessary):

  • Delete previous week’s files from Latest Images folder

  • Open Excel

    • Open Photography.xlsx workbook

    • Sort image list by Title (ascending), Design Pics (ascending), Date (descending)

    • Add next sequential batch number to 100 files

    • Add flags to On Sale and Microstock columns [‘y’]

    • Copy first title in batch [to use in Lightroom]

    • Clear filters

    • Sort again by downloads

    • Close Excel

  • Open Lightroom

    • Sort folder by File Name (A-Z) and use Microstock filter [to exclude Design Pics files]

    • Search for first title in batch

    • Select 100 pictures

    • Check <=50 keywords in people shots and bird species present

    • Auto tone (and check shadows)

    • Check black and white clipping

    • Remove sharpening

    • Turn on Visualise Spots and remove logos, sensor spots etc

    • Copy titles to captions and headlines

    • Export files to Latest Images folder using Microstock preset [19,500K sRGB JPEGs with the filename taken from the Title field]

    • Close Lightroom

  • Open Topaz Sharpen and/or DeNoise AI

    • Use Sharpen/DeNoise as appropriate

    • Limit file size to 20MB afterwards using Lightroom Microstock preset again

  • Open FileZilla

    • Upload images to each agency (123RF, Adobe, Alamy, Bigstock, Depositphotos, Dreamstime, Shutterstock and PantherMedia)

  • Open Google Chrome

    • Open web upload pages for 500px, EyeEm, iStock, PIXTA

    • Upload images

    • Open FTP processing pages for 123RF and PantherMedia

    • Import 123RF and PantherMedia images

    • Submit files for all agencies (adding model releases, categories and locations)

    • Add to Shutterstock sets

There you go. I hope that’s useful for you. Just let me know if you have any questions.

If you’d like to order a framed print of one of my wildlife photographs, please visit the Prints page.

If you’d like to book a lesson or order an online photography course, please visit my Lessons and Courses pages.

Nick Dale
I read English at Oxford before beginning a career as a strategy consultant in London. After a spell as Project Manager, I left to set up various businesses, including raising $5m in funding as Development Director for www.military.com in San Francisco, building a £1m property portfolio in Notting Hill and the Alps and financing the first two albums by Eden James, an Australian singer-songwriter who has now won record deals with Sony and EMI and reached number one in Greece with his first single Cherub Feathers. In 1998, I had lunch with a friend of mine who had an apartment in the Alps and ended up renting the place for the whole season. That was probably the only real decision I’ve ever made in my life! After ‘retiring’ at the age of 29, I spent seven years skiing and playing golf in France, Belgium, America and Australia before returning to London to settle down and start a family. That hasn’t happened yet, but I’ve now decided to focus on ‘quality of life’. That means trying to maximise my enjoyment rather than my salary. As I love teaching, I spend a few hours a week as a private tutor in south-west London and on assignment in places as far afield as Hong Kong and Bodrum. In my spare time, I enjoy playing tennis, writing, acting, photography, dancing, skiing and coaching golf. I still have all the same problems as everyone else, but at least I never get up in the morning wishing I didn’t have to go to work!
http://www.nickdalephotography.com
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